If you’re thinking of switching from your current timekeeping method to a more modern employee time tracking software or Employee Scheduling Software , then you’ll want to consider a few things before you make that move.
Team time tracking software comes with several essential features that can benefit your business. Still, to maximize the potential of the job clock, you’ll want to consider, based on your specific business needs, what special features you require.
To help you with the process, we’ve picked out 5 of the must-have features that you should make sure the software you choose has to make your business as successful as it can be.
Feature #1: Time Tracking – Employee Scheduling Software
An essential feature of any employee scheduling softwareis, in fact, time tracking. There are dozens of other features, but at its core, the software is meant to simplify the process of tracking employee work hours and attendance.
Most of the time, the timesheet management solution completely automates the time tracking process and fills out timesheets for employees to be approved by management and eventually sent to payroll. This frees up employees to focus on doing their jobs and means less micromanagement from managers during the workday.
Feature #2: Data Management and Reporting
One of the things that many businesses forget is that the data they generate is crucial to being successful and staying labor law compliant. You should always keep 3 to 5 years of records on hand in the event of an audit.
In addition to helping you stay labor law compliant, past data can be used to help your business perform better. Many employee time clock solutions come equipped with features that generate reports based on past data a snap.
Being able to generate data with only a few clicks helps when you have to quickly access information to prove labor law compliance or see how your business was performing in the past compared to now. This can be useful for job costing and estimations.
Feature #3: Project Management Tools
It can be challenging to keep employees on task, primarily when they work on a per-project basis and are divided into teams. Project management is much different than managing employees that work a standard shift, such as in retail. In many cases, employees on project teams may also be working remotely, making the process even more challenging.
Suppose you’re considering employee time tracking software. In that case, you might want to look for one with project management tools that allow for notifications and reminders from management and communication tools and time trackers that work per project. This helps even remote workers stay on top of the tasks they need to get done.
Feature #4: Payroll Functions
One of the biggest problems that can impact your business is to have dissatisfied employees due to payroll issues. Inaccuracies and errors can delay the payment process and cost time and money for the company. Employees who cannot count on being paid on time are less likely to be productive.
Online time clock software with payroll functions can help by transferring timesheet data directly to the payroll department error-free, thus speeding up the entire process and guaranteeing accuracy.
Feature #5: Security Integrations
One final thing to think about is how you’re going to protect your business and your employees. Manual oversight can only do so much. Once you’re ready to take the next step, it’s time to consider the features you want in your time tracking software.
You can consider a range of security features, but we’ve put it here as a consideration. Things like biometrics, GPS tracking, and geofencing are all useful for ensuring only employees access company systems and that everyone is where they should be.
Finding a time tracking solution is a challenging process, especially when there are so many options available. When you begin your search, it’s essential to ensure that the solution you choose has, at the very least, the features mentioned above.